SELECTMEN’S MEETING MINUTES for JULY 23, 2012
The Board of Selectmen met for their weekly meeting at 6:30 p. m. at the Campton Town Office. Present were Selectmen, Charles Wheeler, Charles Cheney, Craig Keeney, Sharon Davis and Marsh Morgan. The Board signed the manifest and reviewed the bills. They signed 1 Building Permit approval and 1 denial and 2 Timber Tax Warrants.
Members of the public who were in attendance at this meeting but were not on the agenda were: R. Reitsma, Rick Davis, Sandy Morgan, J.D. McGarr, and Ashley Hogan.
At 6:45 p.m. Chair Keeney called the meeting to order and called for a Motion to approve the Minutes and Non Public Minutes of the Meeting on 7/9/12. Selectman Davis made a Motion to approve the Minutes and Non Public Minutes. The Motion was seconded by Selectman Morgan, and the Minutes as written were unanimously approved.
Chair Keeney then called on Ann Marie to review correspondence as there was time available before the first appointment. Ann Marie informed the Board that the first step regarding commencement of the wage study is that the Local Government Center would like to meet with the Board. The Board agreed that they meet with them at the next Selectmen’s Meeting on August 6th.
Ann Marie indicated after speaking with Sam Greene and Attorney Spector-Morgan it was confirmed that SNHS Management Corp is on the list of charitable organizations. Selectman Morgan confirmed that when SNHS Management Corp came to the Planning Board they confirmed the taxes would be treated the same as they are in Ashland i.e. a payment in lieu of taxes. A Motion was then made to take the property taxes of SNHS Management Corp M/L 04.11.005 off the tax list. The Motion was seconded by Selectman Morgan and the Motion was unanimously approved. The Board will discuss at a later date the percentage rate to be used “in lieu of taxes”.
Ann Marie indicated that Butch Bain, Road Agent would like to get the Boards approval to advertise for bids for paving on Parker Road, Beaver Brook Road and Colonel Spencer Road. The Board unanimously agreed to the paving of the roads mentioned.
A letter was received from Jeanne Shaheen, U.S. Senator expressing to the Board to reach out to her office for any assistance that the Town might need. Ann Marie indicated that a Representative from Senator Shaheen’s Office will be at the Town Office on September 7, 2012, from 1:00 p.m. to 3:00 p.m.
Ann Marie indicated that Wilbur Coffey spoke with her regarding that fact that there is a water problem that goes across the road from Cindy’s Lane and onto his property. He explained that he would be willing to pay for a culvert if the Town would install it. The Board agreed and Ann Marie will discuss with Butch Bain.
A notice was received from Local Government Center regarding their 25th Annual Municipal Volunteer of the Year Awards. Nominations must be submitted by August 31, 2012.
A memo was received from Hannah Joyce, Town Clerk Tax Collector regarding the fact that Suzanne Thomas has completed her six-month employment date and was now eligible for her $.50 an hour raise previously discussed at budget time. The Board agreed.
Chair Keeney then called on Lisa Ash of Parks & Recreation. Lisa explained that Parks & Recreation has a storage problem and they also have been moved from a 30×20 classroom to an 8×10 classroom due to the schools needs for the larger classroom. Selectman Wheeler indicated that Jeff Carron from the Beckett School volunteered to construct a storage shed for P & R and gave Lisa his phone number to discuss further. Lisa also stated that Carolee Miot will be moving to Nashua and will leave her employment in the spring. Lisa indicated that because of tight budgets she will try to run the program on her own and get assistance from individuals to help. She will keep the Board posted on how this works out.
Chair Keeney then called on Kelly Bolger to update the Board on the new Town Office building. Kelly distributed to the Board the first pay out sheet with the contractor. Kelly indicated that each time a pay out was done, the Board would receive this sheet and proceeded to explain the form. The Board was impressed with the information. Kelly also distributed the new floor plan for the Police Department. Kelly indicated the need to view the vault in the existing Town Office. Selectman Morgan will accompany Kelly for the vault viewing. Kelly also informed the Board that there were some stumps that needed to be removed from the new Town Office site and Butch Bain indicated that he would be willing to move them to the Town Garage. The Board agreed for the removal and also agreed that Kelly and Butch could arrange for the disposal of the stumps.
Chair Keeney then called on J.D. McGarr, Health Officer who indicated that there are a number of abandon homes in Campton that have health problems and asked the Board for help in resolving this problem. Ann Marie will meet with J.D. to see what properties he is concerned about and check ownership of these homes to report back to the Board for further discussion. J. D. also indicated the need to have a Deputy Health Officer and introduced Ashley Hogan to the Board and suggested that she be appointed the Deputy Health officer. J.D. indicated that Ashley has gone on inspections with him and is the right fit for the position. The Board discussed with Ashley her background and willingness to take the position. A Motion was then made by Selectman Davis to appoint Ashley Hogan as Deputy Health Officer. The Motion was seconded by Selectman Wheeler and Ashley Hogan was unanimously appointed Deputy Health Officer.
Chair Keeney then called on Police Chief Warn as their next appointment. Chief Warn indicated that the Livermore Falls area has become a problem with more and more people using the facility and there is now a parking problem. Chief Warn informed the Board that he will be presenting an ordinance for no parking on Livermore Road and signage to indicate that. Also, there is a public safety problem and littering issues. Chief Warn explained that he has attended several meetings with the Town of Holderness and Plymouth and with Ray Burton and a number of other individuals concerning the area. The goal is to have the area become a state park and he will keep the Board informed of any progress. This property is State owned.
At 7:30 p.m. Selectman Davis made a Motion to go into Non public Session under RSA 91-A: 3, ll (b) regarding a personnel matter. Selectman Wheeler seconded the Motion and with a roll call vote: Selectman Davis – aye, Selectman Morgan – aye, Selectman Wheeler – aye, Selectman Cheney – aye, and Selectman Keeney – aye, the Board went into Non Public Session. At 7:35 p.m. the Board came out of Non Public Session and the Minutes were sealed.
At 7:35 pm. Chair Keeney called for another Motion to go into Non Public Session. Selectman Davis made a Motion to go into Non Public Session under RSA91-A: 3 ll(c) concerning a personnel issue. Selectman Wheeler seconded the Motion and with a roll call vote: Selectman Davis –aye, Selectman Morgan – aye, Selectman Wheeler – aye, Selectman Cheney – aye, and Selectman Keeney – aye, the Board went into Non Public Session. At 7:40 p.m. the Board came out of Non Public Session and the Minutes were sealed.
Chair Keeney then called upon Matt Moore as the next appointment for the evening. Matt was happy to report that he made reference calls to prequalify contractors regarding the Blair Bridge and all 4 contractors had good references. Matt explained that he did not make reference calls for Stan Graton and Arnold Graton as the Board is familiar with both contractors and is pleased with their performance. The Board reviewed the references of all 4: Alpine Construction, Blow & Cote, Northern Construction and Wright Construction. Matt explained that based on the reference information, he recommended pre-qualifying all six construction companies. The Board agreed.
There was also discussion concerning the sink holes at the Blair Bridge. The DOT sent a letter stating that the holes were within the wing walls and it is the Town’s obligation to fix. Matt Moore suggested that the DOT report be forwarded to Sean James. It was also decided that no signage be put on Route 93 when the repairs begin. Ann Marie indicated she is still trying to get in touch with Mr. Allen regarding an easement that Sean James previously suggested.
Chair Keeney then continued the meeting with Other Business – Selectmen’s Input. Ann Marie distributed the Employee’s Handbook that Dan Crean revised for the Board to review. Ann Marie also stated that the mail problem has been resolved. The Town Clerk/Tax Collector’s Office will call the Selectman’s Office when a certified letter needs to be signed for.
A discussion ensued with regards to a petition received by the Selectmen relative to the new office building. During the discussion, it was once again noted that the Selectmen have the authority pursuant to RSA 41: ll(a) to manage all real property owned by the Town and to regulate its use. It was also noted that a public forum on the reallocation of office space was held on June 25, 2012 at the Campton Historical Society facility and it was felt that there was no reason to call another meeting. Accordingly, upon Motion duly made and seconded, “it was unanimously voted that the Selectmen will not hold another meeting.” Selectman Wheeler indicated that he spoke with individuals who had signed the Petition and they indicated that if it saves the Town money, they were all for it so he was confused as to why they signed it.
Chair Keeney indicated that he has been dealing with the Forestry Service regarding the Snowmobile Club and was happy to report that he found the Forestry Service to be cooperative.
Chair Keeney then called on Mr. Reitsma, who was present at the meeting and he inquired as to the status of the Beebe River Village District Precinct. Selectman Wheeler explained that the Board has some options to work with to resolve the problems that have arisen, and he assured Mr. Reitsma that the public will be made aware of the Board’s decisions as soon as they are made.
There being no further business, Chair Keeney declared the meeting adjourned at 8:12 p.m.
Eleanor M. Dewey,
Office Assistant to Ann Marie Foote, Town Administrator