SELECTMEN’S MEETING MINUTES FOR MAY 21, 2012
The Board of Selectmen met for their weekly meeting at 6:30 p. m. at the Campton Town Office. Present were Selectmen, Charles Cheney, Craig Keeney, and Marsh Morgan. Selectman Davis and Selectman Wheeler were not present due to a conflict in schedule. The Board signed the manifest and reviewed the bills. They signed 1 Radio Recipient MOU Certificate, 1 tax abatement, 2 denials of tax abatement, 1 thank you letter to Dick Giehl, 1 letter to Premiere of Quebec, 1 revised Shoreland Water Quality Protection Act Permit by Notification Application, 1 commitment letter from Northway Bank re: new Town Office Building, 1 Notice of Intent to Excavate, 1 Notice of Intent to Cut, 1 Sign permit, 1 Building Permit, and1 letter to Trustee of the Trust Funds.
At 6:50 p.m. Chair Keeney called the meeting to order and called on Kelly Bolger regarding updating the Board on the new Town Office Building. Kelly indicated that not all the price evaluations are in as yet, but there will be a meeting on Thursday, May 24, 2012, at 6:30 p.m., at the Town Office for the Board to review the bids.
Ann Marie then asked Kelly to update the Board regarding the Fire Department’s budget. Kelly informed the Board that the Fire Department’s budget was on target. He did explain to the Board that they did encounter a vehicle that needed brakes within the next 5 or 6 months so they went ahead and had the brakes fixed to make sure the vehicle passed inspection. This however, was not anticipated in the budget, but they allocated $20,000.00 in maintenance so there is now approximately $5,290.00 remaining in maintenance. Kelly assured the Board, (despite the fact that issues were discussed to the contrary), that the Fire Department’s current budget is not over budget.
Kelly also informed the Board of a recent three-alarm fire in Campton and explained the excellent procedure taken to contain the fire in a reasonable amount of time.
Kelly informed the Board that Chief Tobine has met with Emergency Management regarding a grant for a generator for the new Town Office Building which will also have the capacity to handle the Fire Department, Police Department and the new Town Office Building.
Chair Keeney then called for a Motion to approve the Minutes of Meeting of May 7, 2012. Selectman Morgan made a Motion to approve the Minutes as presented. The Motion was seconded by Selectman Cheney, and the Minutes were unanimously approved as written.
Chair Keeney then called on Ann Marie to review correspondence. Ann Marie was happy to inform the Board that Campton Parks and Rec and A+ just won an excellent program award (given by the governor) and a ceremony will be held in June.
Police Chief Warn provided to Ann Marie a suggested Ordinance relative to registered sex offenders, which Ann Marie distributed to the Board. After discussion, the Board agreed to have Laura Spector- Morgan review the Ordinance before proceeding.
Ann Marie informed the Board that the tax liens were completed on Friday; however, the good news is the amount was down from last year.
Ann Marie indicated that an e-mail was received from Attorney Laura Spector-Morgan regarding the application for a charitable exemption regarding the new elderly housing facility. Attorney Spector-Morgan recommended that the Board deny the application since the owner is a management corporation and for this reason is not eligible. There were also concerns voiced regarding a previously denied charitable exemption, which the DRA became involved in.
Ann Marie informed the Board that a letter was received from JFF/SWF LLC concerning Beebe River Village District. The requests in the letter were for the Town to assume Class V maintenance of Beebe River Road, a refund of taxes and interest to JFF/SWF LLC paid to Beebe River Village District since 2005, attorney’s fees currently totaling $225.00 and a refund to JFF/SWF LLC for $43.00 from the Town for copying costs per JFF/SWF LLC’s right to know request. After discussion, the Board agreed to have Attorney Laura Spector-Morgan review the letter for further discussion.
A copy of a letter was received from Headwater Hydrology, PLLC regarding Blair Bridge’s report survey on invasive species. All areas were clear except one plant of Japanese Barberry in the Southwest quadrant (adjacent to a footpath leading from the parking area to the river).
An e-mail was received from Tammie Beaulieu, Thornton Town Administrator giving notice of a public meeting to be held May 31, 2012, at 6:00 p.m. at the Thornton Town Hall to allow the Department of Environmental Services’ Dam Bureau to present information and findings related to flows in the Mad River during tropical Storm Irene.
Ann Marie also wanted the Board to be aware that the estimated assessment schedule for the School District payment is $300,000.00 for July and August is $600,000.00. Ann Marie will discuss the high estimates with Selectman Davis.
Ann Marie indicated, after exhausting all avenues to find a volunteer, they have no one to speak at the Memorial Day ceremony. Chair Keeney will speak to the Boy Scouts; however, Chair Keeney stated he would volunteer to be the speaker if the Boy Scouts were available.
There being no further correspondence, Chair Keeney then proceeded to Other business- Selectmen’s Input and called on Selectman Morgan. Selectman Morgan indicated that the Board needs to make a decision on the removal of the salt shed. After discussion, it was agreed by the Board that Butch could take the wood down and burn it on the premises. This was already discussed with Chief Tobine. Also, Greg Jencks would see if he could break up the foundation.
Chair Keeney inquired if Selectman Cheney had reached Jim Quinn regarding the Blair Bridge Project easement. Selectman Cheney indicated that he informed Mr. Quinn that he could add his requests to the easement that was previously sent to him; however, he has not heard back from him. Ann Marie indicated that she would try to reach Mr. Quinn and Chair Keeney suggested she speak with Sean James to inquire if he has been in contact with Mr. Quinn.
There being no further business, Chair Keeney declared the meeting adjourned at 7:43 p.m.
Eleanor M. Dewey,
Office Assistant to Ann Marie Foote, Town Administrator