SELECTMEN’S MEETING MINUTES FOR APRIL 23, 2012
The Board of Selectmen met for their weekly meeting at 6:30 p. m. at the Campton Town Office. Present were Selectmen, Charles Wheeler, Charles Cheney, Craig Keeney, Marsh Morgan and Sharon Davis. The Board signed the manifest and reviewed the bills. They signed 3 Building Permits and 1 letter to Hannah Joyce, Town Clerk/Tax Collector.
Two members of the public who were present at the meeting, but were not on the agenda were Gregory Jencks and B.G. King.
At 6:45 p.m. Chair Keeney called the meeting to order and asked Ann Marie if there were any agenda changes. Ann Marie indicated the addition of letters from interested candidates for the Fire Commissioner position and possibly the appointment of a candidate this evening.
Chair Keeney then called on Kelly Bolger who proceeded to update the Board on the new Town Office Building Project. Kelly distributed a Preliminary Time Line received from Dennis Mires, P.A., the Architects which tentatively schedules releasing documents for bidding to Conneston Contractors, Inc. (CCI) for 4/27/12; receive bids by 5/16/12; starting construction by 5/28/13 and construction complete by 1/30/12. Kelly also presented an offer of proposal from Dennis Mires, P.A. for their office to provide comprehensive construction administration services through the construction of the project. The proposal fee for such services is $16,000.00. Selectman Davis explained that Kelly was able to reduce this figure from $22,500.00 as he felt 2 site visits per month would be sufficient rather than 4. It was also noted that additional site/civil fees in the amount of $1,500.00 and $300.00 for septic filing fee would bring the total proposal from Dennis Mires, P.A. to $17,800.00. The additional fees are to update the septic design to current rules and filing with the NH Department of Environmental Services. Chair Keeney then called for a Motion and Selectman Morgan made the Motion to accept the proposal from Dennis Mires, P.A. in the amount of $17,800.00 and also for the Board to authorize Selectman Sharon Davis, as Vice Chair of the Board of Selectmen to sign the proposal on behalf of the Board. The Motion was seconded by Selectman Wheeler and the Motion was unanimously approved.
Kelley Bolger stated that he would like CCI to come in to speak with the Board after all bids are in and the Board agreed to set the date for May 21, 2012, or May 23, 2012 if the 21st date could not be met. Kelly also indicated that any interested contractors who would like to place bids should be referred directly to CCI. The Board then thanked Kelly.
Chair Keeney then proceeded with discussion concerning the removal of the old salt shed. After discussion, it was agreed that a notice be placed in the newspaper for bids to remove the knee wall, foundation and entire structure of the salt shed, to be completed by May 18, 2012. It was also agreed that the proposals would be due by May 4, 2012.
Chair Keeney then commenced discussion regarding the policy for removal of fill from road projects. After discussion, the consensus of the Board was to keep the same policy which is presently in effect. The policy followed presently is that Butch contacts property owners in the area (close to the site work – to save on hauling cost) to inquire if anyone is interested in the fill and the Board felt this was a fair approach. Selectman Cheney did inquire as to how Butch Bain handles any possible liability issues (before they might arise) when delivering the fill material to property owners.
Chair Keeney then called on Ann Marie regarding candidates for the Fire Commissioner position. She indicated there were 3 candidates: Paul Blondin, Will Lambert and B.G. King. B.G. King was present at this meeting and Chair Keeney called on Ms. King to speak to the Board this evening. Ms. King introduced herself by stating that she has already worked with Chief Tobine dealing with hazardous situations and she had been in to speak with Kelly Bolger and Chief Tobine regarding the position. She explained that although she has worked with budgets and understands budgets, she is better at operations and has worked for the past 20 years for NH Electric Co-op and has a great deal of training/experience in safety procedures and regulations and feels she would be an asset to the Fire Department.
It was noted that Paul Blondin and Will Lambert were on vacation this week and therefore, did not have the opportunity to come in to speak to the Board. After discussion, the Board explained to B.G. King that they felt that she is very well qualified; however, to be fair to the other candidates, they felt that Paul Blondin and Will Lambert should have the opportunity to meet with the Selectmen on Monday night. At this point, B.G. King thanked the Board for their time.
Chair Keeney then continued the meeting by calling for a Motion to approve the Minutes and Non Public Minutes of the previous meeting. After revisions made by Selectman Davis to the regular Minutes, Selectman Morgan made a Motion to approve the revised Minutes and to approve the Non Public Minutes as presented. The Motion was seconded by Selectman Wheeler and the revised Minutes and Non Public Minutes as presented were unanimously approved.
Chair Keeney then called on Kelly Bolger who requested the Board go into Non Public Session. A Motion was then made by Selectman Davis for the Board to go into Non Public Session under RSA 91-A: 3ll(c) regarding a personnel matter. The Motion was seconded by Selectman Morgan, and with a roll call vote: Selectman Morgan – aye, Selectman Davis – aye, Selectman Wheeler – aye, Selectman Cheney – aye, and Selectman Keeney – aye the Board went into Non Public Session. At 7:18 p.m. the Board came out of Non Public Session and the Minutes were sealed.
Chair Keeney then called on Ann Marie to review correspondence. Ann Marie indicated that Jane Kellogg, of the Conservation Commission responded by e-mail regarding the Margaret & H.A. Rey Center and the proposed sponsorship of the Campton Conservation Commission to a family nature exploration program. After discussion, the Board agreed to invite Jane Kellogg in to speak to the Board and instructed Ann Marie to request (by e-mail to Jane Kellogg) that the Conservation Commission wait to expend funds for the proposed sponsorship until Jane has the opportunity to speak with the Board.
Ann Marie indicated that notice of pre-qualifications was received regarding the Blair Bridge Project and all the changes had been made. Matt Moore reviewed the pre-qualifications and he has approved the notice. Chair Keeney then made a Motion to accept the Pre-qualifications as revised, the Motion was seconded by Selectman Davis, and the Pre-qualifications were unanimously approved.
Ann Marie indicated that the Final Design and Bid Phase Engineering Services document has been approved by Matt Moore. Selectman Morgan then made a Motion to authorized Chairman Craig Keeney to sign the Final Design and Bid Phase Engineering Services document on the Board’s behalf. The Motion was seconded by Selectman Wheeler and the Motion was unanimously approved.
Ann Marie indicated that Tammie Beaulieu, Thornton Town Administrator forwarded a copy of a three-year contract with Emery and Garrett for the monitoring, sampling and reporting of the Campton/Thornton Landfill.
Ann Marie stated that Companion Life Dental has sent notice of the group dental insurance rates increasing 7%, becoming effective 7/1/12. The Board of Selectmen agreed to stay with Companion Life Dental. Ann Marie informed the Board that R.J. Dragon is now running some quotes for health insurance.
Ann Marie indicated that an e-mail was received from Laura Spector-Morgan concerning Beebe River District. It was explained that Mr. Robert Welch is not in favor of dissolving the Beebe River District and he is intervening. Laura Spector-Morgan inquired if the Board would agree to her filing an objection to Mr. Welch’s intervention. The Board agreed.
Ann Marie indicated that Mr. Thomas Wagner, of the U.S. Forest Service forwarded a letter regarding the decision of the Forest Service to change the use of the Campton Group Campground to day use rather than overnight camping. It was agreed that a letter of objection to the decision should be forwarded to Mr. Wagner. Also, the Board would like to invite the Forest Service and the Thornton Board of Selectmen (or their representative) to come in to discuss this matter. The Board agreed that the invitation would be for 5/7/12.
The Board also confirmed their approval for Ann Marie to draft a letter for the Board to sign congratulating Adam White on becoming an Eagle Scout.
Chair Keeney then called on Butch Bain, Road Agent who requested the Board go into Non Public Session. Chair Keeney then moved for a Motion to go into Non public Session under RSA 91-A: 3(c) regarding a personnel matter. The Motion was seconded by Selectman Morgan and with a roll call vote: Selectman Morgan – aye, Selectman Wheeler – aye, Selectman Davis – aye, Selectman Cheney – aye, and Selectmen Keeney – aye, the Board went into Non Public Session at 7:45 p.m. The Board came out of Non Public Session at 8:02 p.m. and the Minutes were sealed.
Chair Keeney continued the meeting by calling on Butch Bain, Road Agent. Butch expressed that he wanted to know the Board’s feelings on his “future with the Town” (looking aside from the fact that he is an elected official). The Board reassured Butch, and confirmed that they felt he is doing a fine job as a road agent and the Board supports him 100%. However, the consensus of the Board was that the day-to-day business of operation of the Highway Department needs to get back to normal and past events left behind. The Board also encouraged Butch to manage his staff in the supervisor role that he holds as Road Agent and Department Head. The Board expressed that they do not want to “micro-manage” the Highway Department. Butch expressed that he felt it takes a team effort (with his crew) and suggested that his staff and Human Resources meet to hopefully resolve any issues.
There being no Other business or Selectmen’s Input, Chair Keeney declared the meeting adjourned at 8:03 p.m.
Eleanor M. Dewey,
Office Assistant to Ann Marie Foote, Town Administrator